Overview

Definition:

Robert’s Rules of Order is a manual of parliamentary procedure that provides guidelines for conducting meetings and making decisions as a group. It was created by Henry Martyn Robert in 1876 to bring order and structure to meetings.

Importance:

• Ensures Order: Provides a structured framework for discussions and decision-making.

• Promotes Fairness: Ensures all members have an equal opportunity to participate.

• Facilitates Decision-Making: Helps in making clear and democratic decisions.

• Records Accuracy: Assists in keeping accurate records of proceedings.

Summary of Key Rules:

• Agenda: An established order of business.

• Motions: Formal proposals for group action.

  • Main Motions: Introduce business.

  • Subsidiary Motions: Change or affect how a main motion is handled.

  • Privileged Motions: Urgent matters unrelated to pending business.

  • Incidental Motions: Questions of procedure arising from other motions.

• Debate: Guidelines for discussing motions.

• Voting: Methods for making decisions (e.g., voice vote, roll call, secret ballot).

• Quorum: Minimum number of members needed to conduct business.

• Minutes: Official record of the proceedings.

Conclusion:

Robert’s Rules of Order is a vital tool for organizations like HOAs to conduct orderly, fair, and efficient meetings. By adhering to these rules, an HOA can ensure that all members are heard, decisions are made democratically, and the organization functions smoothly.